Virtual T&C’s

2.1 LIYSF

The London International Youth Science Forum (LIYSF ) is an educational forum owned and operated by: LIYSF CIC, 85 Great Portland Street, London W1W 7LT, UK.

LIYSF CIC is a not-for-profit social enterprise – a community interest company (CIC). Registered No. England 12054300. VAT Registration: GB 372 3836 83.

The following terms and conditions are the basis of the contract between you and LIYSF, so please read them carefully.

• A contract will exist between LIYSF and the participant or organiser when an application/booking is accepted, a required payment received and a confirmation invoice issued detailing your booking. If anything is incorrect, please contact us immediately.
• All correspondence will be made with the named person on the confirmation invoice. This person will accept the following conditions and on behalf of all participants (if a group).
• The contract is governed by English law and any dispute will be dealt with under the exclusive jurisdiction of the courts of England and Wales and you as the customer agree that if any dispute should arise, this shall be litigated only in England and Wales.

2.2 CODE OF CONDUCT

2.2 CODE OF CONDUCT

LIYSF believes our community should be truly open to everyone. As such, we are committed to providing a friendly, safe and welcoming environment for all, regardless of gender, sexual orientation, disability, ethnicity, religion, age, social class, or preferred operating system, among other identifying characteristics.

This code of conduct outlines our expectations for participant behaviour as well as the consequences for unacceptable behaviour. We invite all students, sponsors, speakers, attendees, and other participants to help us realise a safe and positive conference experience for everyone.

2.2.2 EXPECTED BEHAVIOUR

• Be considerate, respectful, and collaborative.
• Respecting and recognising cultural diversity, take no action that might undermine the principles of cultural tolerance within our community.
• Not behave in a disruptive manner. LIYSF considers inconsiderate or offensive behaviour, disruptive. No demeaning, discriminatory or harassing behaviour and speech.
• Be mindful of your fellow participants. Alert LIYSF if you notice a dangerous situation or someone in distress.
• Participate in an authentic and active way. In doing so, you help to create LIYSF and make it your own.
• A participant shall not impair, interfere with, or obstruct the orderly conduct, process, or function of LIYSF or any of its students, faculty members, officials, guests or the surrounding community.

2.2.3 UNACCEPTABLE BEHAVIOUR

Unacceptable behaviour includes, intimidating, harassing, abusive, discriminatory, derogatory or demeaning conduct by any attendees of LIYSF and related events. Harassment includes, offensive comments related to gender, sexual orientation, race, religion, disability; inappropriate use of nudity and/or sexual images and links in public spaces (including presentation slides and virtual event text chat); deliberate intimidation, stalking or following; harassing photography or recording; sustained disruption of talks or other events; inappropriate contact, and unwelcome sexual attention.

2.2.4 CONSEQUENCES OF UNACCEPTABLE BEHAVIOUR

Unacceptable behaviour will not be tolerated whether by other attendees, organisers, sponsors, or other patrons of LIYSF platforms.

Anyone asked to stop unacceptable behaviour is expected to comply immediately. If a participant engages in unacceptable behaviour, LIYSF may take any action they deem appropriate, up to and including expulsion from the conference without warning or refund. In serious cases, LIYSF will look to report to the relevant authorities.

2.2.5 WHAT TO DO IF YOU WITNESS OR ARE SUBJECT TO UNACCEPTABLE BEHAVIOUR

If you are subject to unacceptable behaviour, notice that someone else is being subject to unacceptable behaviour, or have any other concerns, please notify LIYSF as soon as possible.

The LIYSF team will be available to help participants contact the platform moderators, or to otherwise assist those experiencing unacceptable behaviour to feel safe for the duration of the conference. Please use the help chat or send us an email direct to [email protected]

2.2.6 SCOPE

We expect all conference participants (students, sponsors speakers, attendees, and other guests) to abide by this code of conduct at all LIYSF platforms and conference-related social events.

2.2.7 CONTACT

Please get in touch with us if you are experiencing problems, all our sessions are moderated and you can reach us in session using the chat/help area.

You can also reach us by e-mail: [email protected] or call +44 20 8295 8395

2.3 RECORDING / PROHIBITED CONDUCT

LIYSF VIRTUAL is an experience for registered users only.

2.3.1 Limitations on use. By registering for a LIYSF virtual event you agree not to sell, trade, transfer or share your access link and/or code, unless such transfer is granted by LIYSF. By registering for an LIYSF virtual event, you agree not to share, sell or trade your access. If LIYSF determines that you have violated this policy, LIYSF may cancel your access, retain any payments made by you, report you to law enforcement authorities, and ban you from future LIYSF events.

2.3.2 No Recording, Live Streaming, and Videotaping. Participants may not record or broadcast audio or video of sessions at LIYSF virtual events.

2.3.3 Unethical/Non-Compliant Business Practices. LIYSF reserves the right to deny participation to anyone who engages in or is reputed to engage in unethical or non-compliant business practices.

2.3.4 In addition to the requirements and prohibitions set forth in this Section 2, LIYSF may also exclude any prospective participant from registering for or participating in any LIYSF event, in LIYSF’s sole discretion.

3.1 PAYMENT CONDITIONS

The participation fee/charge is £325.00 GBP per participant. This covers the total cost of the 13-day virtual programme and includes:

• 10 main lecture demonstrations
• On-demand access to view content throughout the event when you choose. Please note this access will stop after 10 weeks from the final event day.
• Networking element included in the platform with a networking carousel and post-lecture lounges for participants to meet each other, talk about the programme and debate topics raised.
• Live chat – all sessions have a live chat with our LIYSF staff moderators able to answer questions and will propose questions to lecturers to be addressed in the lecture.
• Certificate upon completing the programme

Please note:

• A non-refundable deposit of £150 GBP per place is payable at the time of booking.
• Once a booking is confirmed (this is when you have received your invoice) the booking deposit is due and further payments are subsequently due – under either payment or cancellation conditions below.
• The balance of the fee (£175) must be paid by 3rd June 2024.
• Overdue funds will be subject to a 3% surcharge.
• LIYSF does not accept bank charges – please ensure the full amount reaches us

3.2 PAYMENT METHODS

• We accept payment by bank transfer only.
• See our bank details on the invoice. Please quote the participant’s name and invoice number as the payment description/reference.

3.3 CANCELLATION

• Any booking cancelled will be charged the £150 deposit for administration.
• Any booking cancelled after the 22nd June will be charged the full participation fee
• The cancellation date is calculated on the day of receipt of written notification of cancellation.
• Cancellations must be made in writing to [email protected]

3.4 IF LIYSF HAS TO MAKE CHANGES

• LIYSF will do its utmost to provide all arrangements as confirmed but reserves the right to alter or cancel any activities or other arrangements without notice subject to operational, weather or other considerations, including alterations beyond LIYSF’s control.
• Any changes to the confirmed programme will be advised at the earliest opportunity.
• LIYSF is not liable in any circumstances for loss or damage or loss of the programme:

(1) In circumstances identified as ‘Force Majeure’

(2) Unusual and unforeseeable circumstances arise which are beyond LIYSF’s control, the consequences of could not have avoided with all due care,

(3) The change is not significant.

• If LIYSF has to be postponed or rearranged due force majeure reasons, LIYSF will hold any monies paid toward the rescheduled future event.

3.5 COMPLAINTS PROCEDURE

• If there is a problem with any aspect of your attendance, please mention this to the LIYSF staff immediately. In the event of an unresolved complaint, please write to Richard Myhill by e-mail: [email protected].

4.1 LIYSF STUDENT PROTECTION POLICY

LIYSF recognises that the care, protection and welfare of all our participants is paramount and that they have the right to be protected from all types of harm. Below is our student protection policy that applies to all student participants aged up to 21 years old.

• The welfare of any student attending LIYSF is paramount. LIYSF is committed to Child Protection and the Safeguarding of Children and Vulnerable Adults. This policy is in place to protect all students attending LIYSF.
• LIYSF values, respects and listens to students.
• No student or group of students attending LIYSF will be treated any less favourably than others in being able to access services that meet their particular needs.
• All students without exception have the right to protection from LIYSF from abuse regardless of gender, ethnicity, disability, sexuality or beliefs.
• LIYSF has an anti-discrimination and bullying policy.
• The policies are reviewed regularly, approved and endorsed by the Director: Mr Richard Myhill
• These policies apply to all LIYSF staff.
• We will take measures to ensure our policy is communicated to students, parents and staff appropriately.
• All concerns and allegations of abuse will be taken seriously by LIYSF and responded to appropriately – this may require a referral to children’s social care services, the independent Local Authority Designated Officer (LADO) for allegations against staff and other volunteers, and in emergencies, the police.
• LIYSF is committed to safe staff recruitment, selection and vetting.
• LIYSF acts in accordance with 1989 and 2004 Children Acts (UK) and latest legislation, guidelines and policies.
• LIYSF acts in adherence to Article 19 of the United Nations Convention on the Rights of the Child (UNCRC) 1989.
• LIYSF has a dedicated Student Welfare Officer and an anti-discrimination and bullying policy.
• Each student must agree to our code of conduct, which aims to prevent bullying and harassment.

5.1 DATA PROTECTION

In accordance with the Data Protection Act (DPA) 1998, you consent to our processing of your personal data in manual, electronic or in any other form relevant to this agreement by us, or any LIYSF appointed third party. Any personal information requested at the time of booking and on subsequent communications is held on computer and required to allow our employees, agents, sub-contractors and suppliers to provide the contracted travel arrangements in a GDPR compliant manner. Information is held on our database in order to facilitate your attendance at LIYSF, after this time all non-event related personal data is deleted. As you have given consent to be updated about future developments of LIYSF, your name and e-mail information is kept until you request it to be removed.

5.2 PRIVACY POLICY

We take privacy seriously and have strict procedures in place. Please refer to our Privacy policy for further information or contact us if you have a question.

All details here are published in good faith as of October 2023.